Administrative Assistant

Description

We are a dynamic and fast-growing company seeking a versatile and proactive professional to fill the role of Administrative Assistant. In this position, you will play a key role in ensuring the smooth operation of the office by handling a variety of administrative, organizational, and secretarial tasks. Your ability to manage documents efficiently, streamline communication, and enhance reporting will be essential in maintaining an organized and productive work environment.

As an Administrative Assistant, you will contribute significantly to office efficiency, ensuring that all tasks are handled accurately and on time. Your strong organizational skills, attention to detail, and ability to multitask will be crucial in maintaining seamless office operations.

Responsibilities

•  Answer and filter calls, emails, and other forms of correspondence.
•  Handle invoices, payments, and financial records.
•  Perform general administrative tasks such as drafting documents, data collection, and reporting.
•  Create, edit, and ensure the accuracy of reports, letters, and other documents.
•  Conduct research and provide management with relevant information when needed.
•  Receive and welcome visitors or clients.
•  Handle client inquiries and provide information where necessary.
•  Organize and assist in the planning of operations or events.

Requirements

•  Matric (Grade 12) is required.
•  Diploma or Degree in a relevant field such as:
•  Business Management or Office Administration
•  Secretarial Studies or Administrative Studies
•  Computer Science or Information Technology
•  Communication or Marketing
•  1-2 years of experience in a similar role.
•  Experience with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
•  Experience with Xero Accounting (advantageous).
•  Experience in customer service or handling phone and email communication (beneficial).
•  Experience with basic project management (advantageous).

Skills & Competencies

•  Computer and software proficiency.
•  Experience with Xero Accounting (advantageous).
•  Proficiency in Afrikaans and English.
•  Proactive and self-sufficient with the ability to handle multiple tasks.
•  Excellent verbal and written communication skills.
•  Strong attention to detail and problem-solving skills.
•  Ability to handle sensitive information professionally and confidentially.
•  Team player with strong interpersonal skills to build relationships with colleagues and management.