Description

Responsible for effective maintenance of the administrative functions of the branch.

Responsibilities

•  Receive and compare stock to delivery notes.
•  Receive and file all delivery notes and assist with ad-hoc receiving duties.
•  Ensure that all documents are processed and that the number sequence on the system is correct.
•  Collect invoices electronically for receiving process and link invoices with delivery notes and orders.
•  Capture, process and manage claims (warranty claims, damaged items, short or surplus deliveries and expired stock).
•  Maintain good client relationships with internal and external clients and resolve client queries.
•  Generate daily, weekly and monthly reports from the system (outstanding claims, outstanding purchase orders, negative on-hand reports, etc,).
•  Generate stock-taking reports and assist with quarterly stock-taking.
•  Capture stock count sheets on the system.
•  Generate variance report and report variance to line manager.
•  Regularly communicate with suppliers on all outstanding invoices, credit notes or discrepancies of stock.
•  Ensure that codes, prices and stock correspond with orders and stock received.
•  Ensure that cash-ups are done daily.
•  Ensure that cash surpluses and shortages are paid in as per policy.
•  Report daily cash up (balances & discrepancies) to the Regional Banking Clerk.

Requirements

•  Grade 12.
•  1 year administration experience.

Skills & Competencies

•  Computer literacy (MS Office).
•  Verbal and written communication skills.
•  Accuracy.
•  Discipline.
•  Identification with management.
•  Cooperation.
•  Team player.