Description

To provide front-desk service and support to the customers & visitors.

Responsibilities

•  Perform switchboard operation service including receiving calls, taking of messages, making calls on behalf of employees.
•  Provide a reception service including receiving visitors and directing them towards endorsed appointments.
•  Responsible for the booking service of boardrooms and parking.
•  Taking of minutes during official meetings, typing and circulation thereof.
•  Receiving and capturing of building audit sheets data and filing thereof.
•  Ordering, processing & delivering of required stationary for all employees.
•  Receiving and sorting of post, and contacting recipient employees for collection.
•  Regular communication with employees via email regarding office management issues.
•  Provide and perform administrative functions/support to various business sections.
•  Assist with administration for project works and special tasks.

Requirements

•  Certificate in Receptionist/ Administration/ Secretarial.
•  Matric (Senior Certificate).
•  Valid SA Drivers License.
•  6 months relevant experience in switchboard operation and/or secretarial capacity.
•  Administration/Reception/Switchboard training ideally in a customer orientated environment.
•  MS Word, MS Excel & MS Outlook.

Skills & Competencies

•  Result Oriented.
•  Attentive To Detail.
•  Stress Tolerant.
•  Good Written Communication.
•  Customer/Client Focused.
•  Ability To Dealing With Ambiguity.
•  Interactive Reasoning.
•  Planning & Scheduling.
•  Teamwork & Partnering.
•  Relationship Building.
•  Good Listening Skills.
•  Excellent Oral Communication.